We’re hiring for our new coworking space!

by suzanne

The Hub is an award winning network of coworking spaces with 3 sites in Newry city centre. People need people and our community is the heart of our business. Central between Belfast and Dublin the sites have very different offerings and a diverse business community consisting of start-ups, freelancers, remote workers and small businesses from private / public / social enterprise organisations, NI / UK / ROI / Europe wide.

Our newest coworking space is due to open its doors in September 2018 and will benefit from a coffee shop, garden areas and a cinema space as well as coworking, hot-desking, meeting and event spaces and private office spaces.

We are currently looking for someone to help manage and co-ordinate our coworking spaces and events and to promote our community values.

 

 

 

Job Specification & Description – The Hub Newry

 

Title: Office & Communications Manager

Reports to: Owner – The Hub Newry

Based at: The Hub Newry, 6 Margaret St, Newry, BT34 1DF

 

Job purpose: Responsible for front of house; facilitating meeting room & event bookings; arranging workshops and events; marketing and promotion; office & property administration; general housekeeping. Encourage & introduce new membership & clients to The Hub Newry.

Working Hours: Ideally starting 3 days per week with a view to possibly full time later in 2018, applicant must be flexible, core hours between 9.00am to 5.30pm Monday to Friday with occasional weekend and evening events.

 

Qualification & Experience:

– Minimum of A to C Grade in GCSE Maths & English

– “A” Levels or equivalent

– Ideally Foundation Degree in Marketing / Hospitality &Tourism Management or similar

– Solid Knowledge of Microsoft Office, Excel, Word, with database management

– Basic office experience essential

– Knowledge of direct marketing, events management, website maintenance, social media, digital media a big benefit!

– Strong people skills & ability to be adaptable, proactive & flexible is essential

 

 

Key responsibilities and accountabilities:

 Front Office Duties:

  1. Meet and greet visitors
  2. Facilitate meeting room & event bookings
  3. Handle membership & meeting room enquiries
  4. Sign for mail & parcels and arrange mail forwarding & collection
  5. Introduce & educate Hub Residents to office & coworking procedures

Marketing / Hub Development:

  1. Encourage & introduce new clients / members to The Hub
  2. Involvement in Hub events & projects
  3. Assist with marketing campaigns, direct marketing activities
  4. Work with Hub Marketing Partners to develop marketing & promotion material
  5. Attend training and networking to develop relevant knowledge and skills and promote The Hub’s branding and concepts
  6. Network and collaborate with other coworking spaces
  7. Arrange new networking / workshop / conferences

Admin & Operations Duties:

  1. Maintain, monitor facilities / equipment including photocopiers / shredder / printers as well as possible computer network and internet / broadband queries or forward to relevant business contacts
  1. Process & issue client contracts & files and ensure relevant documentation is provided on time
  2. Manage relevant data, policies & procedures of premises including complying with GDPR regulations
  3. Keep Hub’s coworking management / software system updated with member information and carry out Hub invoicing
  4. File data and perform other routine clerical tasks as assigned and for other Hub Residents as needed.
  5. Facilitate Mailbox membership procedures including notification & the forwarding on of relevant members’ correspondence mail
  6. Ensure housekeeping is regularly carried out in both communal areas as well as main office area as per guidelines
  7. Order and maintain relevant office & janitorial supplies.

 

To apply or for more information please contact Suzanne Murdock on +44 (0) 28 302 60122 or email: Suzanne@thehubnewry.com