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Build Your BusinessProductivity – Create Your Own Agenda And Manage Your Time In A Way That Works for You!

Productivity – Create Your Own Agenda And Manage Your Time In A Way That Works for You!

Life is one big juggling act, we all work in different ways some people are based in the office, some from home. Whatever your set-up we’ve nearly all experienced times of unproductivity, distractions and guilt with our time management, struggling to get tasks completed or even started.

Here are a few pointers on how to manage time more productively in bit size chunks & really achieve what you need to in the time you have:

  1. Turns off distractions for 1 hour whilst you complete a task!!! Distraction kills productivity & can take 15 minutes to get your concentration back.

  • FB / twitter / MSN/ Skype – turn the notifications off
  • Email alerts – pick 2/3 times a day to looks at emails
  • Phone calls – ignore them, if they’re that urgent they’ll leave a message or you can screen them for the caller ID – school, parents etc.
  • Wear headphones, people generally ignore you then even if you’re not listening to anything it muffles outside noise and if you plug them in then you can’t get up & walk away!

 

  1. Create chunks of time that are used to be productive & make sure you’ve written a list.

  • Set the timer on your computer but be clear about what you want to achieve, otherwise don’t bother creating the time in the first place.
  • Always have a list & know what you need to do to move your business forward & that way if get a free hour then you’ll know exactly what you need to do & won’t waste time.
  • Break big projects or tasks down into bite size chunks so that you don’t waste time procrastinating. For example if you’re project is to put together an event, do not write on the top of your “To Do List – Organise Event”! Break it down into smaller actions that you can complete in 30 min / 1 hour intervals.
  • Research competitor events
  • Research dates & venues
  • Look at promotion & Create an adverts etc etc.
  • If you’re always struggling for time then get into the office or get up an hour earlier when there’s no other distractions

 

  1. The best way to work is in 60-90 minute intervals, FACT. It’s to do with our glucose levels & the way our brain’s wired. That’s why meetings / workshops function best when they are structured with the correct number of breakout times or we just feel zapped.
  • We need to work in short, intensive bursts with “controlled interruptions” in-between. Set your time for 60 minutes & then get up, make a drink, take a walk, hang up washing etc. This way you will start ticking things off of your “To Do List”.
  • STOP MULTI-TASKING, be 100% focused & then you’ll stand a chance of completing a task.

  1. STOP Worrying, Feeling Guilty, Procrastinating, these are all types of mind-set that are a useless waste of time & energy.

Women can be especially guilty of this, I’M ONE OF THEM!!! Guilty because you put the children in front of the t.v for an hour to get something done, or guilty because you’re spending time with them when you should be working. WRONG.

  • Use the time that you do have productively whether it’s time at work or time with the kids, use 100% of your time effectively with 100% concentration.
  • Do what you have to do within reason. You’re doing your best.

As mentioned before, everyone works best in different ways, pick & choose bits of this that might work for you. Hope it helps!

  • KNOW WHAT YOU NEED TO ACHIEVE, MAKE A LIST
  • SET SMALL, ACHIEVABLE GOALS
  • CREATE POCKETS OF TIME
  • ELIMINATE DISTRACTIONS
  • DON’T MULTI TASK, DO 1 THING WITH 100% CONCENTRATION
  • DON’T FEEL GUILTY
  • DON’T PROCRASTINATE

Expert in Coworking, FlexSpaces & Remote Working | Help you identify the most productive working environment for you & your team | Propagator of meaningful connections | Podcaster Did you know: 📌40% of people feel the greatest benefit of remote work is the flexible schedule 📌16% of companies exclusively hire remote workers Engaging with small businesses and the faces behind them and making meaningful, human connections brings a big smile to my face as does anything horticulture & heritage! I love to help business owners & individuals grow and succeed in a life that truly reflects the real them and uses their core values and characteristics. Over the last 20 or so years I’ve centred around relationship management within the property and finance sectors in London and more recently my story has brought me into developing a network of coworking and flex spaces in Northern Ireland. For the last 12 years I’ve been self-employed and during this time founded The Hub Newry coworking spaces. As co-founder of a multi award-winning network of flex spaces with global connections and partnerships I help educate & research around the future of work & evolving workplace best practice. In short, I want to put a smile on the face behind your business & help you find your best flexible working environment to be your most productive, resilient & successful self. Who do I work with? ✨Entrepreneurs / Coaches & Professionals 💻SME's 😎Coworking operators

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